Solutions

Wrap Plan Document Preparation

Following the passage of ERISA, many plan sponsors reviewed their insurance contracts and other plan documentation and found them to be insufficient for satisfying all of the ERISA guidelines. In order to correct this, many adopted what is commonly referred to as a “wrap plan document.” The purpose of these documents is to 1) satisfy ERISA’s plan document requirements by supplying information often missing from insurance contracts, and 2) simplify plan reporting requirements under ERISA’s reporting and disclosure rules.

The wrap plan document simply “wraps around” and incorporates the contracts or booklets provided by insurance companies for the benefits they insure. In addition, wrap documents may contain language to describe the programs (such as cafeteria plans) that are not described in the insurance company materials. By wrapping around existing contracts, a single employee welfare benefit plan is created. The wrap plan document is an effective method for managing ERISA plans regardless of the number of insurance contracts or other written agreements currently in force. Whether the plans are fully insured, self-insured, funded through a trust, or paid from the general assets of the employer is of little consequence. The critical factor is that a written document describing all the active benefit plans actually exists. Medcom Benefit Solutions’ team of regulatory compliance specialists works closely with each employer to prepare a wrap plan document that meets the employer’s exact needs.

The Wrap Document brings the covered benefit plans into compliance with ERISA and may be used to consolidate Form 5500 filings. Medcom Benefit Solutions provides amendments to these documents as needed, including the Summary of Material Modifications for distribution to participants.

WRAP Plan Documentation Preparation Service Includes

Assistance by email and/or phone as needed

Full customization options for including (or not including) specific lines of coverage and additional policy information (carrier, policy number, contribution type, etc.)

Strategic compliance discussions with broker as needed

Support for identifying a Plan Administrator or Agent for Service of Legal Process other than the employer

Analysis of eligibility and nondiscrimination concerns

Review of documentation by JD/attorney prior to delivery

Three options for satisfying ACA eligibility provisions

Delivery and automated signing through DocuSign

Global evaluation of other compliance needs or issues that may be applicable for the group

Four complimentary required notices

Due diligence in confirming and clarifying data provided by broker and/or employer

All requests for special customizations are welcomed and accommodated

Review of prior Form 5500 filings to confirm plan number, plan name, effective date, and other critical details

Change requests after initial delivery of documentation at no charge (generally covers 30 days)

Assistance in evaluating controlled group status and strategy for structuring documentation

Ongoing support for broker’s questions related to the documentation, ERISA, Cafeteria Plan rules, etc.

Evaluation of ERISA status of wellness programs, EAPs, voluntary benefits, and other programs

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